Privacy policy
Foreword
Dear users [1],
We, HGGS LaserCut GmbH & Co. KG (HGGS), inform you below about data protection, in particular the data protection obligations imposed on us as part of our responsibility under data protection law by the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: “GDPR”) in order to ensure the protection of personal data concerning you (we refer to you as the data subject below e.g. as “interested party”, “user”, “you” or “you”). Insofar as we decide on the purposes and means of data processing either alone or jointly with others, this includes above all the obligation to inform you transparently about the type, scope, purpose, duration and legal basis of the processing (cf. Art. 13 and 14 GDPR). With this declaration (hereinafter: “HGGS data protection information”) we inform you about the way in which your personal data is processed by us.
The HGGS data protection information has a modular structure. This means that they consist of a general part, the content of which relates to all processing situations (Part A) and several special parts (Parts B to E), each of which relates only to the processing situation specified there with the designation of the respective offer. Since you may not use all services, it is possible that not all parts of the HGGS data protection information are relevant for you. In order to find the parts relevant to you, please refer to the following overview of the subdivision of the HGGS data protection information:
| T part | Name | This part is for you... |
|---|---|---|
| Part A | General information | ...always relevant. |
| Part B | Website and social media presence | ...relevant if you use our German website, including our social media presence. |
| Part C | Business partner | ...relevant if you want to work with us as a service provider, supplier or similar partner, are already in an ongoing business relationship with us or have been in one in the past. |
| Part D | Applicants | ...relevant if you are applying for employment with us. |
| Part E | SZA as an ombudsman for whistleblowers: | ...relevant if you report a violation of the law as a whistleblower. |
[1] For reasons of better readability, we use the masculine form to refer to persons in this privacy policy. However, this term explicitly includes female and non-binary persons.
A - General
A.1. Terminology
In the context of the HGGS data protection information, the following terms have the meaning described below:
- “Personal data” is all information that relates to an identified or identifiable person.
identifiable natural person (“data subject”). A person is identifiable if they are directly
or indirectly, in particular by means of assignment to an identifier such as a name, an identification number, a
online identifier, location data or using information about their physical, physiological, genetic, mental, physical and mental health,
psychological, economic, cultural or social identity characteristics. The
Identifiability can also be achieved by linking such information or other additional knowledge.
be given. The origin, form or embodiment of the information is not important (also
Photos, video or audio recordings may contain personal data). - “Processing” means any operation which involves handling personal data, regardless of whether
with or without the help of automated (i.e. technology-supported) processes. This includes in particular the collection of
(i.e. procurement), recording, organizing, arranging, storing, adapting, or
alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available to third parties
other provision, reconciliation, linking, restriction, erasure or destruction of personal data.
personal data as well as the change of a target or purpose for which data processing is intended.
was originally used as a basis. - “Controller” means the natural or legal person, public authority, agency or other body that
body which alone or jointly with others determines the purposes and means of the processing of personal data.
Data decides. - “Third party” means any natural or legal person, public authority, agency or other body
except for the data subject, the controller, the processor and the persons who are subject to the
are authorized to process the personal data under the direct responsibility of the controller or processor.
data; this also includes other legal entities belonging to the Group. - “Processor” means a natural or legal person, public authority, agency or body that
another body which processes personal data on behalf of the controller, in particular in accordance with the controller’s instructions,
processed by third parties (e.g. IT service providers). In terms of data protection law, a processor is in particular
no third party.
A.2. Name and address of the controller
The controller responsible for the processing of your personal data within the meaning of Art. 4 No. 7 GDPR is
We, HGGS LaserCUT GmbH & Co KG, Im Gereut 14, 76770 Hatzenbühl, phone:
+49 7275 9891-0, e-mail: info@hggs.de.
For further information on HGGS, please refer to the legal notice on our
Website at
https://www.hggs.de/impressum
.
A.3. (Not applicable)
A.4. Legal basis for data processing
In principle, any processing of personal data is prohibited by law and is only permitted if the
data processing falls under one of the following justifications:
-
- Art. 6 para. 1 lit. a GDPR (“consent”): If the data subject voluntarily, in an informed manner and
clearly indicated by means of a declaration or other unambiguous confirmatory act
that he or she has given his or her consent to the processing of personal data relating to him or her for one or more specific purposes.
purposes is agreed; - Art. 6 para. 1 lit. b GDPR: If the processing is necessary for the performance of a contract to which the
data subject, or is necessary for the performance of pre-contractual measures taken at the request of the data subject.
affected parties; - Art. 6 para. 1 lit. c GDPR: If processing is necessary for compliance with a legal obligation
to which the controller is subject (e.g. a statutory retention obligation);
- Art. 6 para. 1 lit. a GDPR (“consent”): If the data subject voluntarily, in an informed manner and
Art. 6 para. 1 lit. d GDPR: If processing is necessary in order to protect the vital interests of the data subject
or another natural person;
- Art. 6 para. 1 lit. e GDPR: If the processing is necessary for the performance of a task carried out in the
is in the public interest or in the exercise of official authority vested in the controller.
was or - Art. 6 para. 1 lit. f GDPR (“legitimate interests”): If processing is necessary for the purposes of the legitimate
(in particular legal or economic) interests of the controller or a third party
unless the conflicting interests or rights of the data subject prevail (in particular if
it is a minor). - § Section 26 BDSG in conjunction with. Art. 88 GDPR (data processing for the purposes of the employment relationship): If the
Processing for the decision on the establishment of an employment relationship or after the establishment of the
is necessary for the performance or termination of the employment relationship
The storage of information in the end user’s terminal equipment or access to information that has already been
stored in the terminal equipment are only permitted if they are covered by one of the following justifications
are covered:
- § 25 para. 1 TTDSG: If the end user consents on the basis of clear and comprehensive information
has. The consent has acc. Art. 6 para. 1 p. 1 lit. a DS-GVO to be carried out; - § 25 para. 2 No. 1 TTDSG: If the sole purpose is to carry out the transmission of a communication via a
is a public telecommunications network or - § 25 para. 2 No. 2 TTDSG: If the storage or access is absolutely necessary for the provider to
of a telemedia service a service expressly requested by the user
can provide a telemedia service.
For the processing operations we carry out, we indicate the applicable legal basis in each case below.
Processing can also be based on several legal bases.
A.5. Data erasure and storage duration
For the processing operations carried out by us, we indicate below how long the data is stored by us and when it is deleted or blocked. Unless an explicit storage period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for storage no longer applies. Your data will only be stored on our servers in Germany and Belgium, subject to any disclosure in accordance with the provisions in A.7. and A.8. However, data may be stored beyond the specified period in the event of an (impending) legal dispute with you or other legal proceedings or if storage is provided for by statutory provisions to which we are subject as the controller (e.g. Section 257 HGB, Section 147 AO). If the storage period prescribed by the statutory provisions expires, the personal data will be blocked or deleted unless further storage by us is necessary and there is a legal basis for this.
A.6. Data security
We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties (e.g. TLS encryption for our website), taking into account the state of the art, the implementation costs and the nature, scope, context and purpose of the processing as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments.
We will be happy to provide you with more detailed information on request. Please contact our data protection officer (see under A.3.).
A.7. Cooperation with processors
As with any large law firm, various domestic and foreign service providers work for us as processors to handle our business transactions. They will only act in accordance with our instructions and have been contractually obliged to comply with data protection regulations within the meaning of Art. 28 GDPR.
A.8. Requirements for the transfer of personal data to third countries
Due to the global orientation of our law firm, your personal data may be passed on or disclosed to third parties in the course of our business relationships. These may also be located outside the European Economic Area (EEA), i.e. in third countries. Such processing is carried out exclusively to fulfill contractual and business obligations and to maintain your business relationship with HGGS (legal basis is Art. 6 para. 1 lit. b or lit. f in each case in conjunction with Art. 44 ff. GDPR). We will inform you about the respective details of the transfer at the relevant points below.
The European Commission certifies that some third countries have data protection standards comparable to the EEA standard by means of so-called adequacy decisions (a list of these countries and a copy of the adequacy decisions can be found here: https://ec.europa.eu/info/law/…). However, in other third countries to which personal data may be transferred, there may not be a consistently high level of data protection due to a lack of legal provisions. Where this is the case, we ensure that data protection is adequately guaranteed. This is possible via binding corporate rules, standard contractual clauses of the European Commission for the protection of personal data in accordance with Art. 6 para. 1 lit. a GDPR. Art. 46 para. 1, 2 lit. c GDPR (the standard contractual clauses of 2021 are available at https://eur-lex.europa.eu/lega…), certificates or recognized codes of conduct. Please contact our data protection officer if you would like more information on this.
A.9. Legal obligation of HGGS to transmit certain data
We are subject to various legal obligations, the fulfillment of which may make it necessary to provide your lawfully processed data (Art. 6 para. 1 lit. c GDPR); this may be due to legal provisions of tax laws or the German Commercial Code.
A.10. No automated decision-making (including profiling)
We will not use personal data collected from you for automated decision-making (including profiling).
A.11. No obligation to provide personal data
We do not make the conclusion of contracts with us dependent on you providing us with personal data beforehand. As a client, you are under no legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the necessary data. If this should exceptionally be the case within the scope of the services offered by us as presented below, you will be informed of this separately.
A. 12. your rights
You can exercise your rights as a data subject vis-à-vis us using the information provided under A.2. contact details provided at any time. As the person concerned, you have the right:
- to request information about your data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the processing purposes, the category of data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;
- in accordance with Art. 16 GDPR, to immediately request the correction of incorrect data or the completion of your data stored by us;
- in accordance with Art. 17 GDPR, to demand the deletion of your data stored by us, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
- in accordance with Art. 18 GDPR, to demand the restriction of the processing of your data if the accuracy of the data is disputed by you or the processing is unlawful;
- in accordance with Art. 20 GDPR, to receive your data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transferred to another controller (“data portability“)
- to object to the processing pursuant to Art. 21 GDPR, provided that the processing is based on Art. 6 para. 1 lit. e or lit. f GDPR takes place. This is particularly the case if the processing is not necessary for the performance of a contract with you. If it is not an objection to direct advertising, we ask you to explain the reasons why we should not process your data as we have done when exercising such an objection. In the event of your justified objection, we will examine the situation and either discontinue or adapt the data processing or point out to you our compelling reasons worthy of protection on the basis of which we will continue the processing;
- pursuant to Art. 7 para. 3 GDPR, you have the right to withdraw your consent once given to us at any time (even before the GDPR came into force, i.e. before May 25, 2018) – i.e. your voluntary, informed and unequivocal expression of your consent to the processing of the personal data concerned for one or more specific purposes by means of a statement or other unequivocal affirmative act – if you have given such consent. As a result, we may no longer continue the data processing that was based on this consent in the future and
- pursuant to Art. 77 GDPR, to complain to a data protection supervisory authority about the processing of your personal data in our law firm, for example to the data protection supervisory authority responsible for us: The State Commissioner for Data Protection Baden-Württemberg, Königstraße 10a, 70173 Stuttgart, e-mail: poststelle@lfdi.bwl.de.
B - Website and social media presence
1. data protection at a glance
General information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is all data with which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the section “Information on the controller” in this privacy policy.
How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure that the website is provided without errors. Other data can be used to analyze your user behavior.
What rights do you have with regard to your data?
You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.
You can contact us at any time if you have further questions on the subject of data protection.
2. hosting
We host the content of our website with the following provider:
IONOS
The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur (hereinafter referred to as IONOS). When you visit our website, IONOS records various log files including your IP addresses. Details can be found in the IONOS privacy policy: https://www.ionos.de/terms-gtc/terms-privacy.
The use of IONOS is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in ensuring that our website is displayed as reliably as possible. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.
3 General notes and mandatory information
Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Note on the responsible body
The controller responsible for data processing on this website is:
HGGS LaserCUT GmbH & Co KG
Im Gereut 14
76770 Hatzenbühl
Phone: +49 7275 9891-0
E-mail: lasercut@hggs.de
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons no longer apply.
General information on the legal basis for data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR and Art. 9 para. 2 lit. a GDPR, insofar as special categories of data pursuant to Art. 9 para. 1 GDPR are processed. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of § 25 para. 1 TTDSG. Consent can be revoked at any time. If your data is required to fulfill the contract or to carry out pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR. Data processing may also be based on our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR must take place. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.
Recipients of personal data
As part of our business activities, we work together with various external bodies. In some cases, it is also necessary to transfer personal data to these external bodies. We only pass on personal data to external bodies if this is necessary in the context of fulfilling a contract, if we are legally obliged to do so (e.g. passing on data to tax authorities), if we have a legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR or if another legal basis permits the transfer of data. When using processors, we only pass on our customers’ personal data on the basis of a valid contract for order processing. In the case of joint processing, a joint processing agreement is concluded.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR FOR THE ESTABLISHMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21(1) GDPR).
IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING, WHICH INCLUDES PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged violation. The right of appeal exists without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
Information, correction and deletion
Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data. You can contact us at any time if you have further questions on the subject of personal data.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
- If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of erasure.
- If we no longer need your personal data, but you need it for the exercise, defense or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
- If you file an objection pursuant to Art. 21 para. 1 GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Objection to advertising e-mails
We hereby object to the use of contact data published in the context of the imprint obligation to send unsolicited advertising and information material. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.
4. data collection on this website
Cookies
Our Internet pages use so-called “cookies”. Cookies are small data packets and do not cause any damage to your end device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.
Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g. cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies can be used to evaluate user behavior or for advertising purposes.
Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. a GDPR. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
You can find out which cookies and services are used on this website in this privacy policy.
Real Cookie Banner
Our website uses the consent technology of Real Cookie Banner to obtain your consent to the storage of certain cookies on your end device or to the use of certain technologies and to document this in compliance with data protection regulations. The provider of this technology is devowl.io GmbH, Tannet 12, 94539 Grafling (hereinafter referred to as “Real Cookie Banner”).
Real Cookie Banner is installed locally on our servers, so no connection is established to the servers of the provider of Real Cookie Banner. Real Cookie Banner stores a cookie in your browser in order to be able to assign the consents you have given or revoke them. The data collected in this way is stored until you ask us to delete it, delete the Real Cookie banner cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.
The Real Cookie Banner is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.
Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
This data is not merged with other data sources.
This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.
Contact form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We do not pass on this data without your consent.
This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; the consent can be revoked at any time.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions – in particular retention periods – remain unaffected.
Request by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, we will store and process your request, including all personal data (name, request), for the purpose of processing your request. We do not pass on this data without your consent.
This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; the consent can be revoked at any time.
The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
5th Newsletter
Newsletter data
If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or is only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.
The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.
The data you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose no longer applies. We reserve the right to delete e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR to delete or block it.
Data stored by us for other purposes remains unaffected by this.
After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist is only used for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.
6. plugins and tools
Adobe Fonts
This website uses web fonts from Adobe for the uniform display of certain fonts. The provider is Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA (Adobe).
When you access this website, your browser loads the required fonts directly from Adobe in order to display them correctly on your device. Your browser establishes a connection to the Adobe servers in the USA. This gives Adobe knowledge that this website has been accessed via your IP address. According to Adobe, no cookies are stored when the fonts are provided.
The data is stored and analyzed on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the uniform presentation of the typeface on its website. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. You can find details here: https://www.adobe.com/de/privacy/eudatatransfers.html.
You can find more information about Adobe Fonts at: https://www.adobe.com/de/privacy/policies/adobe-fonts.html.
You can find Adobe’s privacy policy at: https://www.adobe.com/de/privacy/policy.html
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every DPF-certified company undertakes to comply with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt0000000TNo9AAG&status=Active
Google reCAPTCHA
We use “Google reCAPTCHA” (hereinafter referred to as “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
The purpose of reCAPTCHA is to check whether the data input on this website (e.g. in a contact form) is made by a human or by an automated program. For this purpose, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For analysis purposes, reCAPTCHA evaluates various information (e.g. IP address, time spent by the website visitor on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google.
The reCAPTCHA analyses run completely in the background. Website visitors are not informed that an analysis is taking place.
The data is stored and analyzed on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its web offers from abusive automated spying and SPAM. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.
For more information about Google reCAPTCHA, please refer to the Google Privacy Policy and the Google Terms of Use at the following links: https://policies.google.com/privacy?hl=de and https://policies.google.com/terms?hl=de.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every DPF-certified company undertakes to comply with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active
7. own services
Handling applicant data
We offer you the opportunity to apply to us (e.g. by e-mail, post or online application form). Below we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that your data will be collected, processed and used in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.
Scope and purpose of data collection
If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary for the decision on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and – if you have given your consent – Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.
If the application is successful, the data submitted by you will be processed on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship in our data processing systems.
Data retention period
If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data is then deleted and the physical application documents are destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.
Data may also be stored for longer if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if statutory retention obligations prevent deletion.
C - Business partner
C.1. Explanation
If you enter into a business relationship with HGGS LaserCut GmbH & Co KG as a customer, service provider, supplier or similar partner (collectively: “business partner”), are already in an ongoing business relationship with us or have previously been in a business relationship with us (collectively: “cooperation”), your personal data may be processed. Insofar as this concerns business relationships that have already been concluded, the processing activity relates solely to the personal data we hold.C.2. What data do we process?
As part of our collaboration, we collect, store and process the following categories of personal data:- “Contact details”: Surname and first name of the business partner and, if applicable, a different contact person, date of birth, (business) address, (business) e-mail address(es), (business) telephone, fax and mobile phone number(s)
- “Contract data”: contract account number, customer number
- “Creditworthiness data”: risk class, score and probability of default of the business partner
- “Payment data”: Bank details, surname and first name of the account holder, surname, first name and address of a different invoice recipient
- “Product data”: Probably need to add. This also includes technical drawings of the products and quality data
C.3. For what purpose and on what legal basis (see A.4.) is this data processed?
We process the personal data described in more detail above in accordance with the provisions of the GDPR and other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 para. 1 lit. f GDPR, the aforementioned purposes also constitute our legitimate interests.- The processing of contact data and contract data mainly serves the purpose of planning, managing and implementing the cooperation with you; in particular, it ensures trouble-free communication, the fulfillment of our obligations arising from the contractual relationship with you and the provision of other services (legal bases are Art. 6 para. 1 sentence 1 lit. b and lit. f GDPR).
- We process the creditworthiness data in order to assess the likely success of a collaboration and any risk of non-payment by a customer (legal basis is Art. 6 para. 1 sentence 1 lit. b and lit. f GDPR).
- The processing of payment data serves the billing and collection of payments as well as accounting purposes (legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR).
- Product data is processed in order to provide you with the products you have ordered and to guarantee the quality of our services. This includes the management of orders, the fulfillment of deliveries and the provision of customer support. The processing is carried out in accordance with the provisions of the GDPR and other relevant data protection regulations and is based on the legal bases pursuant to Art. 6 para. 1 lit. b and lit. f GDPR.
C.4. How long will this data be processed?
Your data will only be processed for as long as is necessary to achieve the above-mentioned processing purposes or to comply with statutory retention periods; the legal bases specified in the context of the processing purposes apply accordingly. Advertising measures will not be carried out beyond a period of 1.5 years after the end of the cooperation. Third parties engaged by us will store your data on their system for as long as is necessary in connection with the provision of the services for us in accordance with the respective order. You can find more details on the storage period under A.5.C.5. Is this data passed on to third parties and if so, on what legal basis (see A.4.) is this based?
The following categories of recipients, which are usually processors (see A.7.), may have access to your personal data:- Service providers for the operation of our systems and the processing of the data stored or transmitted by the systems, e.g. for data center services, payment processing, IT security (legal basis for the transfer is the order processing contract or Art. 6 para. 1 lit. b or lit. f GDPR);
- State bodies or authorities, insofar as this is necessary to fulfill a legal obligation (legal basis for the transfer is the order processing contract or Art. 6 para. 1 lit. c GDPR);
- Persons used to carry out our business operations, e.g. auditors, banks, insurance companies, legal advisors, mailing service providers, etc. (the legal basis for the transfer is the order processing contract or Art. 6 para. 1 lit. b or lit. f GDPR).
D - Applicant
D.1. Explanation
We are always on the lookout for qualified employees. If you are interested in working for HGGS, you can either apply for an advertised position or send us a detailed unsolicited application for a specific position. When evaluating and processing these applications, we also process your personal data contained therein.D.2. What data do we process?
We collect, store and process the following categories of personal data as part of applicant management for recruitment purposes:- “Contact details”: Surname and first name, address, e-mail address, telephone and/or mobile phone number
- “Applicant data”: CV, marital status if applicable, religion if applicable, photo if applicable
- “Qualification data”: qualification data, activities, assessments, disabilities if applicable
D.3. For what purpose and on what legal basis (see A.4.) is this data processed?
We process the personal data described in more detail above in accordance with the provisions of the GDPR and other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 para. 1 lit. f GDPR, the aforementioned purposes also constitute our legitimate interests. The processing of contact data enables us to contact you after evaluating your application and to inform you of our decision regarding your application. The data processing is based on a voluntary transmission on your part (legal basis is § 26 para. 2 sentence 1 BDSG) and may also serve to prepare the conclusion of an employment contract (legal basis is § 26 para. 1 sentence 1 BDSG, Art. 88 GDPR). The applicant data will be processed if you provide it voluntarily (legal basis is then Section 26 (1) sentence 1 BDSG, Art. 88 GDPR or Art. 6 (1) sentence 1 lit. a GDPR). The purpose of processing the qualification data is to assess your professional and personal suitability for the respective position or a possible alternative field of application and, if necessary, to prepare the conclusion of an employment contract (legal bases are § 26 para. 1 sentence 1 BDSG, Art. 88 GDPR).D.4. How long are they processed?
Your data will only be processed for as long as is necessary to achieve the aforementioned processing purposes. For unsuccessful applicants, your data will be stored for up to six months. Documents of accepted applicants are kept in the personnel file. The legal bases specified in the context of the processing purposes also apply accordingly to the storage of the data. You can find more details on the storage period under A.5.D.5. Is this data passed on to third parties and if so, on what legal basis (see A.4.) is this based?
In connection with applicant management for recruitment, we may transfer your personal data to service providers for the operation of our systems and the processing of the data stored or transmitted by the systems, e.g. to recruitment service providers or for data center services. The legal basis for this disclosure is § 26 para. 1 sentence 1 BDSG, Art. 88 GDPR, unless they are processors; in this case, the data processing agreement forms the legal basis. The transfer to jacando AG, a software developer that processes the above-mentioned data via an applicant tool, is based on your consent to data processing (Section 26 (2) sentence 1 BDSG, Art. 88 GDPR). If you consent to the processing, your data will be collected in jacando AG’s applicant pool and you will then be considered for vacancies that open up following your application.the transfer to Switzerland as a so-called third country is based on an adequacy decision of the EU Commission (Art. 45 GDPR), available at http://www.europarl.europa.eu/factsheets/de/sheet/169/der-europaische-wirtschaftsraum-ewr-die-schweiz-und-der-norden. You can find more details on order processing under A.7; on third country data transfers under A.8. In addition, government agencies or authorities may receive access to your data if and to the extent that this is necessary to fulfill a legal obligation (legal basis is then § 26 para. 1 sentence 1 BDSG, Art. 88 GDPR). Otherwise, we will only pass on your data to third parties or if you expressly request this (legal basis is then § 26 para. 2 sentence 1 BDSG, Art. 88 GDPR).
E - Ombudsman for whistleblowers
E.1. Explanation
The whistleblower system is used to report information on breaches of the law. If you as a whistleblower report a violation of the law to SZA Schilling, Zutt & Anschütz in its function as ombudsman for whistleblowers, your personal data may be processed.E.2. What data do we process?
We use the information you provide in the context of the whistleblower system. If you submit a report via the whistleblower system, we collect the following personal data:- Your name, if you disclose your identity,
- whether you are employed by the company that is the subject of your notification and
- if applicable, names of persons and other personal data of the persons you name in your notification.
